Present: Anne Casperson, Gerry Francis, Mike Jackets, David McKibben, Sharon Schlittenhard, Water company manager, Mark Spahr.

The meeting was called to order at approximately 1:45 p.m. at the home of Gerry Francis.  The purpose of the meeting was to discuss water company issues and the HHA annual meeting.

1.  The Employment Agreement between Holiday Hideaway Homeowners Association and Mark D. Spahr, P.E. was discussed and with unanimous approval  vote of the HHA board, accepted as written.

2.  A recent audit by Washington State Labor and Industries (L&I) was discussed.  A written report is pending, but preliminary findings noted two issues: 1) contract employees must have a business license; otherwise they must be put on the payroll as regular employees, 2) if a regular employee earns wages from two different categories, i.e., clerical and field work, ALL hours must be charged at  the higher L&I  risk rate.  In the case of clerical vs. field work, the L&I rate for clerical hours is approximately $.13/hr while field work is approximately $1.30/hr (higher risk for injury).  Due to this finding, the water company owes L&I approximately $400 in back L&I charges. 

The above findings will result in changes for water company operations.  All contract employees must have a business license, and job descriptions will be written for field work employees and any other personnel hired by the water company.  Anyone paid primarily from the clerical category will not be able to do field work.

3. The status of a severely delinquent stand-by water bill was discussed.  A certified letter requesting payment has been sent, but as of our meeting date, no reply has been received.  The need for a policy to deal with extreme past due bill was discussed.

4.  Salary increases  for water company employees were discussed and approved by the board.

5.  Mark is in the process of completing the budget recap for 2008 and a comprehensive plan looking forward.  He is working on a plan for meeting our 2017 requirement for an additional 100,000 gallon storage tank capacity.

6.  An internal audit of the water company books/accounting has been scheduled for Sunday, January 18th.  Mike Jackets, Laura Saunders and Lorraine Francis will meet with Darcy Daniells to do the audit.

7.  The water shut-off conducted by board members  during the extreme cold weather was discussed.  People were generally pleased that we took the time to protect their homes, and there were no leaks reported when the weather warmed.  It was considered a success.

7.  The agenda for the April 18, 2009 annual meeting was discussed.  Mike Jackets will work on preparing the mailing for the annual meeting.

The meeting was adjourned at approximately 3:45 p.m.

Respectfully submitted,

Sharon Schlittenhard
Acting Secretary