Holiday Hideaway Association Board Meeting Minutes 20030904

September 4th, 2003, 4pm


 Members present: Pres. Sharon Schlittenhard, Zobra Wambleska, Hal Forsey, Sec. Susan Wintermantel, Treas. Barbara Larson, and Mark Spahr. George Wilcox and Bill Larson were there to present a suggestion.

Meeting was called to order. Minutes of the August 22, 2003 meeting were approved as read. Treasurer made an informal report. We have a balance of approximately $7,700 at this time.

Business: George Wilcox and Bill Larson presented their letter outlining a possible notice to HHA Members. Their letter had been sent to board members on Sept 2. Discussion followed with these key points. The issue of the number of available water shares is of paramount concern. The board is working hard to reduce any financial risk to the HHA.

We will ask our lawyer about this proposed letter to HHA members. Communicating with property owners is essential. George Wilcox also shared a 1982 pamphlet, titled “Public Offering Statement for Holiday Hideaway #1”, which came from the developer.

Mark presented an opportunity that probably would provide more water shares. Many in the Hideaway own several adjacent lots with multiple water shares that they don’t intend to use. These could be reacquired or sales could be arranged to owners in need of a water share.

Sharon had received a call from Larry Kirchner and reported his concern with the tone of the letter from atty Paul Taylor and also GIWC concerns about confidentiality. The board must protect the privacy of GIWC by maintaining confidentiality especially about their financial records. Zobra and Hal had also talked to Larry and echoed his concerns.

The letters between our atty, P. Taylor and GIWC atty, J. Milne were reviewed and discussed. Atty Milne said that the two entities are “ approaching this matter from different directions.” Basically, reviewing information before signing a purchase agreement vs. signing a sale agreement and then getting the requested information. It was decided to have Taylor draft a “Letter of Intent” with the basic terms and a proposed process for completion. This would refer to the documentation necessary and also to the disclosure of information. It was also decided to approve the draft of Taylor’s letter to Milne with his apology.

It was decided to pay Mark $1000 for another 50 hours of work followed by some discussion about the financial assets required to take over the management of the water system (maintenance, electric bill, and paying an employee, etc.). We discussed possibilities for communicating with HHA members, brainstorming about how and what needs to be shared. In general the goal would be to update the members on the major issues that the board is addressing and to try to alleviate some of the concerns of members.

The meeting was adjourned with the next meeting tentatively set for Sept 26th.

Susan Wintermantel,
Secretary

Tags: HHA Holiday Hideaway 2003
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