Holiday Hideaway Association Annual Meeting Minutes 20060429

Holiday Hideaway 2006 Annual Meeting

Saturday, April 29, 2006

The meeting was called to order at 2:15pm in the Guemes Island Community Center. Board members present were Pres. Sharon Schlittenhard, Anne Casperson, Darlene Rainwater, Hal Forsey, Treasurer, Mike Jackets, and Secretary, Susan Wintermantel. Board member, Robert Niles was absent. There were approximately 65 Association members in attendance. New association members were asked to introduce themselves.
The minutes of the 2005 Annual meeting were read and approved. The treasurer reported a balance of $7,459. There was discussion about several financial issues including the board's decision to start charging interest on dues when they are past due.

OLD BUSINESS: Hal Forsey reviewed the Mooring Policy. There are no community buoys and the HHA asks that any member with a mooring buoy installs and maintains it according to U.S. Coast Guard regulations. The association takes no liability and does not supervise buoy use.

The 2 storage units are still on the beach at Long Bay despite the owners being told that they need to be removed. It was decided to send the owners a certified letter reminding them and stating that Memorial Day is the deadline for removal. (The date was changed to June 30 because of delay in notification.) It was decided to appoint a committee to deal with boats and storage units on Cook's Cove and Long Bay. Volunteers are Bill Rainwater, Paul Patterson, Carol Harma, Boots Anderson, David McKibben, and Greg Leonard. Bob Anderson moved that this committee be authorized to identify, and tag boats and property that doesn't conform to HHA policy. They are authorized to notify owners and asked to present a report next year. The motion was seconded and passed.

NEW BUSINESS: Since H2 Water Manager, Mark Spahr was not available; Mike Jackets gave an update on the water system. In the last 2 years since taking on the company, Mark and the board have made many improvements including recent changes to the tanks to improve circulation of water. The oldest pump house was rebuilt. During the winter Wells 1 & 2 have not been used since their higher levels of dissolved hydrogen sulfide levels cause an odor. They will have to be used again in the summer due to higher demand. The water quality tests have been good and are within Dept of Health standards.

Hal Forsey and Mike Jackets presented a board proposal to make some changes to the By-Laws and Articles of Incorporation. After acquisition of the H2 Water Company the board consulted an attorney and these proposals were the result. One proposal is to change the term "lot" to "parcel" (in many sentences including in Article VII: Voting rights "members shall be entitled to one vote for each lot."). This proposal generated much discussion. Another proposal was to have two classes of members: those owning water shares (either residential or ready to serve) and those who do not have shares. This also sparked much discussion.

Another proposed change is to change the number of members on the Board to at least 5 (it previously read 3). It was moved, seconded, and carried to defer the proposed By-Law changes back to the Board for further consideration.

Common Area Policies: Sharon Schlittenhard read the report by arborist Anne Magnano. Anne was consulted regarding proposed cutting of trees on Holiday Hideaway property just above Long Bay. The board approved some cutting of trees there. There were complaints that it hasn't been cleaned up. It was moved by Mary Kirschner that, if an HHA member gets permission to remove a tree from community property the member bears the cost of cutting the tree. In addition, Holiday Hideaway Assoc will collect and hold a $500 deposit which is to be returned when the tree is down and has been cleaned up to the board's satisfaction. The motion was seconded and passed.

There were many diverse views expressed both in favor of expanding or preserving water views and in favor of retaining trees. This led to a request for a management plan for community common areas. A committee was recruited. Roz Glasser, Fred Wintermantel, Greg Leonard, Bill Rainwater, and Bob Anderson. They are charged with coming up with a plan for Cook's Cove, the "Third Beach access" (to Deadman's Cove), and Long Bay.

The Hideaway Picnic will be Saturday, Aug 12. (Now changed to Aug 19.) Darlene Rainwater will coordinate. Volunteer help is appreciated.

Election of Board Members: Betty Crookes thanked Anne Casperson for her nine years of dedicated service to the community. Hal Forsey, David McKibben, Mike Jackets, and Susan Wintermantel were elected by acclamation.

The meeting was adjourned.

Tags: HHA Holiday Hideaway 2006
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