Holiday Hideaway Association Board Meeting Minutes 20040118

Sunday, January 18, 2004

Members present: Pres. Sharon Schlittenhard, Zobra Wambleska, Hal Forsey, Anne Casperson, Bob Niles, Mark Spahr, Sec. Susan Wintermantel, Treas. Barbara Larson

Bob Niles is replacing Julie Golding on the board. He was introduced and throughout the meeting was given some updates on the board's study of the Guemes Island Water Company records and facilities.

Sharon began by asking Mark Spahr for a report on his meeting with Carol Terrana. Mark reported that it was a good meeting. He and Anne Casperson were able to see much of the system. In general, he saw nothing out of the ordinary. The most immediate problem last Saturday was that 3-4 customers had major leaks in either homes or garages due to the freezing weather. These leaks (all on the customer's side) had virtually drained the system. There was only approx 1 ft of water in the tanks. This meant that the customers in the higher areas on the "boosted" side did not have water pressure.

There was general consensus that it would be helpful to get the word out to customers that they need to turn off their water at the street (and also their water heaters) when they are away from their property. Situations like the one last week are expensive for both customer and the water company and lead to potentially dangerous shortage of water (in case of fire) as well as a waste of the resource.

Mark also spent several hours with Hugh Adams this week. (Hugh put in and has maintained the water system for GIWC.) Mark and Hugh are both concerned about the system's galvanized fittings that can develop leaks as they age. One other problem mentioned was an occasional situation where a contractor accidentally "digs in" to a water line.

The oldest water line is approx 1,500 feet along lower Holiday Blvd. from the lower wells up to Shaw St. If HHA acquires the water company Mark would plan to replace this section first. Mark would like to use 6" high quality PVC and all brass and bronze fittings and to add a couple of hydrants. This would bring it up to a level that would be acceptable if the PUD were ever to take it over. The plan would be to fund this type of repair/replacement out of proceeds from running the water system and to try to replace a section every 3 years.

Sharon reported that there is still considerable work to do checking the GIWC customer list, and agreements between each user and the water company so that the board understands what it is taking on.

Bob asked about the time frame for the transfer of the water company. Hal explained that March 26 is the deadline to terminate the purchase agreement without obligation. Then April 25 would be the closing date. But if the board decides to acquire the water company there is an incentive to close as early as possible because of the loan payment that is due on Oct 1, 2004.

It was decided to go ahead with the plans for an informational meeting on February 21. Hal and Barbara will be sending postcards to notify HHA members. Barbara reported a balance of $3,827 although there are bills that have not been received as yet.

The next board meeting will be Sunday, January 25, 2004.

Respectfully submitted by Secretary, Susan Wintermantel

Tags: HHA Holiday Hideaway 2004
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